University of South Wales (USW) & University of Wales Trinity Saint David (UWTSD) are the joint data controllers and are committed to protecting the rights of students in line with the UK Data Protection Act 2018 (DPA) and the United Kingdom General Data Protection Regulation ( UK GDPR).
USW and UWTSD are working together in relation to the Community Upskilling Project, collaboratively creating a free basic digital literacy course to help develop digital skills, aimed at people with little or no experience in digital literacy.
This statement explains how the Universities handle and use your personal information during the Project. USW & UWTSD are committed to protecting your information and being transparent about what information is held.
USW & UWTSD have data protection policies in place which can be found at https://www.uwtsd.ac.uk/media/uwtsd-website/contentassets/documents/strategies-policies/2.0-Data-Protection-Policy-reviewedapproved-12.05.20i.pdf
USW & UWTSD will be collecting the following personal information in relation to the Project – name, contact details, date of birth, address, highest level of qualification and information relating to individual requirements.
This information is collected in order:
Where necessary, any personal information regarding the Project will be shared internally with other departments in each University. In certain circumstances, USW may use the services of a third party to process data on its behalf.
Any organisation processing personal data on behalf of USW and UWTSD will be bound by obligations to process personal data in accordance with data protection legislation. Personal information is protected by the Universities and information will not be disclosed to third parties without consent, or as permitted by law.
This section outlines the major organisations and the most common circumstances in which we disclose information about students in relation to the Project. Where this involves international transfer, information will only be transferred if it meets the conditions set down under current Data Protection legislation.
Data Protection legislation requires us to keep your information secure. This means that your confidentiality will be respected, and all appropriate measures will be taken to prevent unauthorised access and disclosure. Only members of staff who need access to relevant parts or all of your information will be authorised to do so. Information about you in electronic form will be subject to password and other security restrictions, while paper files will be stored in secure areas with controlled access. Some processing may be undertaken on the University’s behalf by an organisation, D2L, contracted for that purpose. Organisations processing personal data on the University’s behalf will be bound by an obligation to process personal data in accordance with Data Protection legislation
You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. If you have provided consent to USW and UWTSD to process any of your data then you also have a right to withdraw that consent. Any requests or objections should be made in writing to the University Data Protection Officer at Data Protection Officer, University of Wales Trinity Saint David, Swansea Business School, High Street, Swansea, SA1 1NE. Email: firstname.lastname@example.org Tel: 01792 481000 or for USW University Secretary’s Office,University of South Wales,Pontypridd,CF37 1DL Email: email@example.com.
If you are unhappy with the way in which your personal information has been processed you may in the first instance contact the respective University Data Protection Officers using the contact details above.
If you remain dissatisfied then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: - Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF Website: www.ico.org.uk